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Document management software allows for the monitoring, management, and storage documents, being a necessity for businesses that have made the transition from paper to electronic documents. It is a tool that helps streamline business operations, and ensuring that information gets to the right people at the right time. The main problem is that not all DMSs are supported by Mac. If you are looking to shop for Mac Document Management Software that allows you to handle digital files, you will want to check out the following document management software for Mac, including PDFelement Pro.

The 10 Best Mac Document Management Software

1. PDFelement Pro

PDFelement Pro is one of the most competitive PDF editors for Mac and Windows, allowing you to edit, convert, create, sign, protect PDF files and update electronic files without any trouble. This Mac document management software supports various formats, including Word, PowerPoint, Excel, HTML, ePub etc.

Key Features of This Mac Document Management Software:

• Edit PDF texts, images, links and other elements
• Markup and sign documents
• Convert and create PDF files
• Treat PDF like Word files
• Merge multiple documents into a single PDF file

It is important to stress that PDFelement Pro is an easy to use tool, being designed with the Mac user in mind.

2. Dropbox

Dropbox makes it easy for you to store and find electronic documents in one repository. The cloud-saving service can be used equally on Mac. Dropbox works by creating a folder on your computer that is synchronized with their servers. You can bring documents, photos, and videos. Instead of being stored on the Mac device, the documents are duplicated to the cloud. Dropbox includes the following features:

• Efficient syncing to all devices
• Offline access
• File sharing
• Backup and file recovery

Installing Dropbox simplifies document management. What makes the file hosting service stand out is that it only allows authorized people to edit documents that are available in the system. Plus, users are notified of changes made.

3. G Suite

G Suite is yet another cloud-based service for Mac that allows you to store and track electronic documents. With G Suite, you can also:

• Create documents, spreadsheets, forms, presentations, sites, and more
• Gain access to Google Drive and Google Cloud Search
• Connect to Gmail, Calendar, Google+, and Hangouts

Those who are sharing small numbers of documents with their colleagues will find the free version to be enough. For more complex capabilities, it is necessary to get a subscription-based version. Make sure to install the application on your Mac. To have mail messages and calendars synchronized, add your Google account to the Mac account.

4. Google Drive

Google Drive is a document management system that can be used successfully on Mac. The file storage system developed by Google permits writing and editing of documents by numerous people and supports common file formats like PDF and Docx. What you need to keep in mind is that with Google Drive, you can:

• Create, share, and collaborate
• Sync and retrieve files
• Integrate apps
• Convert PDF to text
• Use research tools

To install Google Drive on Mac, you have to set up a Google account and download that Mac app that lets you use the cloud-based service. Creating Google Drive is not so complicated.

5. KnowledgeOwl

KnowledgeOwl is document management software for Mac that does not require a special learning curve. Simply put, is easy to use, providing a good experience. The online platform is useful for departments like customer service and human resources. These features make KnowledgeOwl truly worthwhile:

• File upload
• Create content like in Word processor
• Auto-save
• User permissions

6. Microsoft Office 365

Microsoft Office 365 is nothing like the traditional Office pack in the sense that you do not have to pay a high up-front price. What you do is select the subscription that you want and install it on different Mac computers. When Microsoft launches the new version of Office, you get it as part of your subscription. Microsoft Office 365 offers exclusive features, like:

• Access Word, Excel, PowerPoint, Outlook, OneDrive
• Administrator control
• Insert links to stored files
• Edit and convert PDF
• Work offline and upload changes at a later time

The best way to get Office for Mac is Microsoft Office 365. This time Microsoft has come out with the best software.

7. M-Files DMS

M-Files DMS is, as the name clearly suggests, a document management system. This DMS lets you access your files from the any Internet-enabled iOS device, including Mac computers. It is simple to install and it brings about many benefits for businesses, including workflow improvement, information reuse enhancement, and avoiding data loss. M-Files DMS’s core capabilities are:

• Support for scanned files and email
• Version management
• PDF conversion
• Document check-in/check-out
• Multiple Documents Format

The fact is that M-Files DMS is an application that is easy to implement and works well with all kinds of business applications. Attention needs to be paid to the fact that this solution operates through Windows Explorer.

8. PinPoint

PinPoint has an attractive user interface, so you can easily use the document management system daily. The software program was developed by LSSP Corporation, a leading provider of content management tools. This web-based solution is easy to install, maintain and update. Besides the fact that you can quickly get the latest version of the DMS, you can:

• Share and export files
• Stock unlimited files and folders
• Edit and comment documents without altering the native format
• Save all versions of a revised file

If you like to work on your Mac computer outside or if you have many monitors, opt for PinPoint.

9. Ademero Content Central

When it comes to document management software for Mac, the name Ademero Content Central naturally comes up. Ademero is a system that allows you to organize and store documents in a fashionable manner. Are you curious to find out what else it can do? Ademero features include:

• Document collaboration
• Search and retrieval
• Convert paper files to MS Word and Excel documents

10. eFileCabinet

eFileCabinet is a Mac document management system that is suitable for business organizations that outsource their work. The DMS has surprising utility, empowering users to:

• Retrieve documents
• Upload files rapidly
• Backup documents
• Use management tools

OpenDocMan was developed under the open source GPL license, which in a nutshell allows you to use the program for free and modify it any way you wish. We also encourage feedback from our users when they encounter issues, or have suggestions. Free document management software is good for you.

Free Document Management Software For Mac

No Changing of Business Rules Required

Best Document Storage Software

Unlike most DMS’s that require you to change your business rules in order to manage your documents, OpenDocMan allows you to integrate your current rules. Through supporting multiple file types, to departmental review, OpenDocMan lets you concentrate on the business at hand, document management. Free document management software is good to find.

Easy To Use and Setup

Your users will appreciate the minimalist approach to the user interface. Your IT staff will enjoy the automated installation process.

Robust User Management

IT staff and managers can delegate document management duties to any number of staff members, through user and group permissions. Bijoy bangla jukto borno pdf. Permissions can be set as restrictively or permissively as needed.

Document Management Software Basics

Document management software and document management in general is based around a concept of centralized document storage, limited access, and change tracking. These three DMS software fundamentals make up much of ISO 17025 in regards to document management systems.

Centralized Document Storage:

Any decent document management system ( DMS ), whether it is open source or commercial, will allow documents to be stored in some sort of centralized location. This makes finding documents in the DMS much easier, as there is only one place to look.

Limited Access:

Having a centralized location to store files is not enough to call your product a document management system. A simple folder on your computer can allow files to be stored, but limiting access to specific individuals becomes more of a problem. A good DMS will allow fine-grained access to each and every file.

Tracking Changes:

Limiting access to the DMS files is a good step in the right direction but does no good if the files can be changed, added, removed without tracking of those actions. A good document management software system will add on change tracking for the files so that changes can be noted, and reversed if need be.

OpenSource Document Management System

OpenDocMan is an open source document management system, also known as an open source DMS. Here are some of the key features of the document software:

Document Management Files

• Add any file type to the system
• Not FTP required. Upload directly from your browser.
• Meta data fields for each file
• Assign a department/category to each file
• Check-out feature to prevent over-writing of edits
• Revision history
• Documents are stored physically on the server
• File expiration
• Create custom document properties to match your companies needs

Best Document Management Software

Document Management Workflow

• Automated document review process
• Automated file expiration process
• Reviewer can approve or reject a new document or a changed document
• E-mail notification options prior to and after a review

Document Search

• Quick-browse search by author, department, or category
• Full search by meta-data, author, department, category, file name, comments,etc.
• No external indexing processes required

Document Management Server Requirements

• Very lightweight and easy to install
• PHP 5/MySQL 5
• Apache/IIS
• Automatic installer and updater

Document Management Security

• Secure URL feature to obfuscate URL parameters
• Fine grained user access control for each file
• Departmental access control for each file
• Three user types: User, Admin, and Super-Admin
• Control the size limit of files independent of higher server limits

Multiple Language Support

• Chinese
• Croatian
• English
• Dutch
• German
• Portuguese
• Turkish
• Spanish

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